Rs. 25,000/- will be charged if number of persons is less than 50.
Outside catering is prohibited on the upstairs.
ARENA GROUND FLOOR:
Rental cost: Rs. 1,00,000/- plus GST. Includes adjacent lawn, fully air-conditioned ground floor, and tiered seating overlooking the TURF.
Rental waived if catering is done by RGC with a minimum guarantee of 175 guests (menu-based options).
ARENA EXTENDED LAWN:
Rental charges: Rs. 75,000/- plus GST.
Rental waived if catering is done by RGC with a minimum guarantee of 150 guests (menu-based options).
Designated cooking area provided for outside catering. Cleaning charge: Rs. 10,000/- plus GST.
Cleaning fee (excluding kitchen): Rs. 7,000/- plus GST.
ARENA GROUND FLOOR & EXTENDED LAWN:
Rental fee: Rs. 1,75,000/- plus GST. Includes adjacent lawn, Extended Lawn, air-conditioned ground floor, and tiered seating facing the TURF.
Rental waived if catering is done by RGC with a minimum guarantee of 300 guests (menu-based options).
Minimum guarantee of 300 guests required to reserve.
Cleaning fee (excluding kitchen): Rs. 7,000/- plus GST.
Designated cooking area for outside catering. Cleaning charge: Rs. 10,000/- plus GST.
TERMS & CONDITIONS
Bookings are available only to members for their immediate family (parents, siblings, children, grandchildren). Bookings for others may result in penalties.
50% of the booking value must be paid within a day to confirm. No hold without advance.
No tentative bookings held for more than 24 hours.
Non-immediate family bookings require Managing Committee approval.
Members bear cost for any damage to RGC property, to be settled within a week.
Floor protectors must be used before stall fabrication. No blocking or tantage on EPDM Track.
Occasional bar license must be obtained from the Excise Department for bar setups.
Commercials for bookings below 50 persons available on request from the General Manager.
No damage to walls/ceilings by nailing, pasting, or hammering.
Guests must vacate the venue at the agreed end time.
Decoration allowed from 11 AM on the event day and must be cleared by 11 AM the next day. Late clearance incurs Rs. 25,000/- fee.
For prior day setup, extra Rs. 25,000/- subject to availability.
Entry through Arena gate unless prior permission for main club entrance.
Music/DJ allowed only till 10 PM (STRICTLY). Fireworks, flames, gas blowers, sky lanterns, and fanush strictly prohibited. Rs. 25,000/- penalty for violations.
Tentage only by empanelled vendors.
CANCELLATION POLICY
Cancellation between booking and 2 days before event: 50% charges.
Cancellation less than 2 days before event: 100% charges.
No charges apply if canceled due to natural phenomena.
CLEARANCES AND PERMISSIONS
Organizers must obtain all permissions from local authorities and submit to the Club before the event.
Fire retardant materials and fire safety guidelines must be followed.
