Booking & Cancellation Policy

POLICIES OVERVIEW

ROOM BOOKING POLICY

  • Deluxe: ₹3900/- per couple per night (₹500 for extra person)
  • Semi Deluxe: ₹3200/- per couple per night (₹500 for extra person)
  • Includes free Wi-Fi & parking
  • Check-In: 2:00 PM | Check-Out: 12:00 Noon
  • Taxes as applicable
  • Booking allowed for members and affiliated club members against written request & advance payment (subject to availability)

ROOM BOOKING CANCELLATION

  • Before 7 days of Check-in: 100% Refund
  • Before 48 hours of Check-in: 50% Refund
  • Within 0-48 hours of Check-in: No Refund

PARTY BOOKING (OASIS / THE SHACK)

  • Booking by members for immediate family only
  • 10% of minimum guarantee to be paid as confirmation advance
  • Balance to be deposited at least one day prior
  • Bill settled on minimum guaranteed or actual number (whichever is higher)
  • F&B service until 11:45 PM, vacate by 12:15 AM
  • Extra party time: ₹5000/- + GST per hour
  • Cancellation to be intimated 48 hours in advance

PARTY BOOKING CANCELLATION

  • 10% non-refundable fee for all cancellations
  • Before 72 hours of event: 50% of booking value charged
  • After 72 hours: 100% of booking value charged
  • No charges if canceled due to natural phenomena

FOOD & BEVERAGE GUIDELINES

  • Max. 15% additional guests beyond guarantee. Buffet may be closed afterward.
  • Children charged full
  • Plates counted jointly by organizer & RGC rep.
  • Beverages charged as per actual/package
  • No outside food/beverage for in-house catering
  • Bar license from Excise Dept. needed
  • Extra items by members: ₹50 per head per item

MULTI-PURPOSE HALL (MPH) CHARGES

  • Marriage Day: ₹1,75,000 + GST (2 green rooms complimentary)
  • Extra rooms: subject to availability
  • Decoration per day: ₹5,000 + GST
  • Cleaning (if not done): ₹5,000 + GST
  • Godown storage: ₹5,000 + GST
  • Fireworks security deposit: ₹25,000
  • Party/Seminar/Conference: ₹1,30,000 + GST
  • Generator (AC): ₹20,000 (₹2500/hr)
  • Generator (Lighting): ₹12,000 (₹1500/hr)

MPH CANCELLATION

  • 10% min cancellation charges + GST
  • Before 14 days: 20% deducted
  • Before 7 days: 40% deducted
  • Before 2 days: 60% deducted

OTHER IMPORTANT RULES

  • No fireworks, firecrackers, gas blowers, fanush or open flames allowed
  • No music beyond 10 PM. Violation: ₹1 Lakh penalty
  • Use only registered vendors for tentage, light, decoration
  • Cooking space and toilets provided for outside caterers
  • Band/music/dancing allowed only in designated concrete road
  • All damages must be paid by the hirer
  • Guests not allowed in club building unless accompanied by RGC member