Booking & Cancellation Policy
POLICIES OVERVIEW
ROOM BOOKING POLICY
- Deluxe: ₹3900/- per couple per night (₹500 for extra person)
- Semi Deluxe: ₹3200/- per couple per night (₹500 for extra person)
- Includes free Wi-Fi & parking
- Check-In: 2:00 PM | Check-Out: 12:00 Noon
- Taxes as applicable
- Booking allowed for members and affiliated club members against written request & advance payment (subject to availability)
ROOM BOOKING CANCELLATION
- Before 7 days of Check-in: 100% Refund
- Before 48 hours of Check-in: 50% Refund
- Within 0-48 hours of Check-in: No Refund
PARTY BOOKING (OASIS / THE SHACK)
- Booking by members for immediate family only
- 10% of minimum guarantee to be paid as confirmation advance
- Balance to be deposited at least one day prior
- Bill settled on minimum guaranteed or actual number (whichever is higher)
- F&B service until 11:45 PM, vacate by 12:15 AM
- Extra party time: ₹5000/- + GST per hour
- Cancellation to be intimated 48 hours in advance
PARTY BOOKING CANCELLATION
- 10% non-refundable fee for all cancellations
- Before 72 hours of event: 50% of booking value charged
- After 72 hours: 100% of booking value charged
- No charges if canceled due to natural phenomena
FOOD & BEVERAGE GUIDELINES
- Max. 15% additional guests beyond guarantee. Buffet may be closed afterward.
- Children charged full
- Plates counted jointly by organizer & RGC rep.
- Beverages charged as per actual/package
- No outside food/beverage for in-house catering
- Bar license from Excise Dept. needed
- Extra items by members: ₹50 per head per item
MULTI-PURPOSE HALL (MPH) CHARGES
- Marriage Day: ₹1,75,000 + GST (2 green rooms complimentary)
- Extra rooms: subject to availability
- Decoration per day: ₹5,000 + GST
- Cleaning (if not done): ₹5,000 + GST
- Godown storage: ₹5,000 + GST
- Fireworks security deposit: ₹25,000
- Party/Seminar/Conference: ₹1,30,000 + GST
- Generator (AC): ₹20,000 (₹2500/hr)
- Generator (Lighting): ₹12,000 (₹1500/hr)
MPH CANCELLATION
- 10% min cancellation charges + GST
- Before 14 days: 20% deducted
- Before 7 days: 40% deducted
- Before 2 days: 60% deducted
OTHER IMPORTANT RULES
- No fireworks, firecrackers, gas blowers, fanush or open flames allowed
- No music beyond 10 PM. Violation: ₹1 Lakh penalty
- Use only registered vendors for tentage, light, decoration
- Cooking space and toilets provided for outside caterers
- Band/music/dancing allowed only in designated concrete road
- All damages must be paid by the hirer
- Guests not allowed in club building unless accompanied by RGC member
