RATES
- Area rental of Rs. 25,000/- will be charged if booking is made for less than 100 persons.
- Vegetarian Menu: Rs. 1000/- per head
- Non-Vegetarian Menu: Rs. 1200/- per head
TERMS & CONDITIONS
- Bookings can only be made by members for their immediate family (parents, siblings, children, grandchildren). Exceptions: conferences and seminars.
- 50% of the booking value must be paid within a day for confirmation. No hold without advance.
- Balance payment toward minimum guarantee must be deposited at least a day prior to the event. Extras must be settled before or at event conclusion.
- No tentative bookings held for more than 24 hours.
- Food & beverage service till 11:45 PM. Venue must be vacated by 12:30 AM. Extensions subject to GM approval and extra charges.
- Clients are responsible for any damage and must settle cost before the event concludes.
- Government taxes and service charges are applicable extra.
- Cancellation should be intimated to the GM at least 48 hours in advance.
CANCELLATION POLICY
- Cancellation between booking date and 2 days prior to event: 50% charges.
- Less than 2 days: 100% charges.
- No cancellation charges in case of natural phenomena.
FOOD AND BEVERAGE
- RGC will cater to only 15% additional guests beyond the minimum guarantee. Buffet may be closed thereafter. Fresh food may take 45 min. to re-lay.
- Children will be charged full rates.
- Plates will be counted jointly by the Club and organizer's authorized signatory. Updates will be given in case of guest number increase.
- Beverages charged as per consumption or package rate.
- Rs. 50/- per head per item service charge for additional items brought by members.
- One welcome/information panel allowed at club gate. Self-mounted panels can be used near the hall without damaging property or blocking passages.
- Carpet protector must be used; no pasting on granite, steps, or existing carpet. Fire safety rules must be followed.
- Only empanelled RGC vendors allowed:
- Tent: M/S. Singh Tent House - 9431357287 / 9304031335
- Electrical: M/S. Glob Electrical - 9835192322
- Flowers: M/S. Exotic Events - 8002828001
- Event must start and end on time. All guests must vacate the space by agreed end time.
- Live singing or DJ requires prior RGC approval.
- Fireworks, firecrackers, open flames, gas blowers, sky lanterns, and fanush are strictly prohibited.
EXTRA SERVICES
- Electric heaters: Rs. 750/- each (subject to availability). Sigri (coal heaters) not allowed.
- Bartender: Rs. 2500/- per bartender (subject to availability).
- Meals for drivers/servants will be served at a separate location and are chargeable.
CLEARANCES AND PERMISSIONS
- All permissions from local authorities must be obtained by the organizer and submitted to the Club before the event.
- Fire retardant materials must be used. All fire safety guidelines must be followed.
- Contact the Club one month in advance to finalize event details (menu, decoration, entertainment, etc.).
- Event Orders (EOs) must be signed and submitted before the event and will be part of the agreement.
